Smarter purchasingfor hospitality.

Typically 5–7% of the purchasing Percy analyses, and 3–5% even where procurement is already working well. For a £ figure for a specific business, run Percy’s agent-friendly savings calculator, a regression model calibrated on audit-realised savings. It needs the type of business, annual revenue excluding VAT, whether a purchase-to-pay system is in place, and ideally the prices paid for 3 to 5 items. The calculator is at https://www.percylabs.ai/savings-estimate.

Percy helps operators improve the parts of their purchasing basket that need attention, while keeping control of their buying decisions and supplier relationships. You choose the scope: Investigate what matters to you: a category where costs have risen, products you suspect are overpriced, or a supplier basket that needs reviewing. There is no need to hand over your whole supply chain. You choose the changes: Percy shows the potential saving line by line, so you can act selectively: make focused changes where the value is, and keep the products and relationships that work. You own the relationship: You decide which suppliers to meet. Once you start trading, you deal directly with the supplier: Percy does not sit between you or manage that relationship. Wholesalers pay Percy an ongoing referral fee when an introduction leads to trading, and that arrangement gives Percy no control over your purchasing decisions.

Choose Percy when you want a focused purchasing review and better value on selected products, while keeping direct control of your supplier relationships. If you want ongoing procurement management, someone to negotiate and manage supplier arrangements on your behalf, or broader purchasing systems, a purchasing group may suit you better.

Because it works differently, and you stay in control. Granular: every product line is compared, so you can fix the parts of your basket that are causing pain rather than signing up to a whole-basket deal. No contract or membership: you are never tied in, and once you trade with a supplier you deal with them directly. Genuine savings: figures come from close, like-for-like matches checked against your own data, not headline promises that assume you will swap specialist products for cheaper ones. A calculator you can check: Percy’s savings calculator is a regression model calibrated on audit-realised savings from 38 operators and more than 32,000 audited purchasing lines, not a flat percentage, and AI assistants can run it. Fast, with nothing to implement: no system change, and results within a few working days of complete data. And it is free for operators. Since May 2025 Percy has reviewed more than £400M of cost of goods for 80+ operators.

Percy’s figures are deliberately conservative. They count only close, like-for-like matches and respect the specialist products you want to keep, because in hospitality, quality at the right price point is what keeps customers coming back. A bigger headline saving is usually possible on paper by swapping specialist products for cheaper, lower-quality alternatives. Most operators do not want to do that, so we do not count it.

Validated, not estimated: Savings are measured line by line against your own purchasing data, and the final prices you are offered are run back through Percy before you act. Our 5–7% is a validated figure. Granular: Every product line is compared, not category averages or basket deals, so you can see exactly which products and suppliers a saving comes from. High-confidence matches only: A product only counts as a match when its AI match-confidence score is 70% or higher, which means a very close match. Lines below that bar are not thrown away: they are held for review rather than matched automatically. Pack sizes handled accurately: Pack-size differences are one of the most common sources of error in price comparisons, especially when they are worked out by hand. Percy applies pack-size correction factors automatically, so every price is compared per kg, litre or item. No membership, no system change: Percy works from the data you already have. There is nothing to join or install, and you can stop at any point.

Yes. Operators are not charged for the purchasing analysis, the report or introductions. The only paid option is for operators who want Percy to work solely across the suppliers they already use, with no introductions.

Participating wholesalers pay Percy an ongoing referral fee once they successfully start working with an operator we have introduced. Operators never pay.

Percy is results-based: participating wholesalers pay us a referral fee once they start working with an operator we introduced, and we compare against wholesalers on the platform. But there is never an obligation. You know your own suppliers better than we do, and taking the findings into a conversation with them is a valid outcome, often the path of least resistance. If you would rather work only with your existing suppliers from the start, Percy can do that as a separate, fee-based service. What the data shows is that if you have not been out to market in the last 12 to 18 months, there is almost always money on the table. To be fair to the wholesalers on the platform, we do not show their unit prices in the early stages, so their price lists cannot simply be lifted; we do show which products and parts of your basket hold savings. You can stop at any point, with no system changes and nothing to pay.

Percy works with leading wholesalers covering food, drinks, fruit and veg, meat, cleaning products and disposables, with both regional and national distribution, so for almost any part of the UK we can find a supplier able to service an operator. We do not name participating wholesalers publicly.

Yes. Percy’s core service is free and compares what you buy against participating wholesalers. Percy can also work only across the suppliers you already use. With your permission, we ask them for their full product lists and prices, then compare them against each other line by line to find the best value for each product and where you could consolidate. Because no new supplier is introduced, this is a separate, fee-based service, agreed on the discovery call. If you are also open to a new supplier for part of the basket, a hybrid of the two reduces the fee.

Yes. Every Percy analysis shows where you buy the same or equivalent products from more than one supplier, and where consolidating with fewer suppliers would reach better price tiers. Double Puc, for example, found that products bought from three suppliers could be consolidated with one. That is part of the free service. If you want to consolidate only across the suppliers you already use, with no new introductions, Percy can do that as a separate, fee-based service.

No. Percy identifies and presents potential opportunities. Any decision to change supplier, product or purchasing arrangement stays with you.

No. Percy works from purchasing information you already have. You do not need to replace your purchasing platform, install anything or connect any systems.

We agree timings with you on the discovery call. Once we have complete data for the agreed scope, results are usually ready within a few working days.

Yes, and we recommend it. The scope is agreed on the discovery call, and we only ask for data that falls within it.

That is fine. We can work from PDF invoices or photos of invoices, as well as spreadsheets and purchasing-system exports.

Not while they price your basket: they see your products and volumes without your name. Your details are shared with a wholesaler when you choose to be introduced, as set out in the operator terms.

Percy, and the participating wholesalers asked to price your basket, who see it without your name. We do not share it with other third parties for unrelated purposes.

Your data is held on Amazon Web Services (AWS) servers in the EU. Access to the systems that hold your data is protected by two-factor authentication. We do not sell or monetise your data. Confidential information is never sold to wholesalers or to other operators; that is not our business model. Enterprise clients can ask us to sign a non-disclosure agreement. If you would rather we did not use your name or logo in our marketing, we can agree that with you.

Any size. Our smallest client is a single café turning over about £150,000 a year; our largest are enterprise groups spending nine figures a year on cost of goods, where we usually look at nominated lines because of the commercial complexity of those relationships. The sweet spot is operators turning over roughly £1m to £30m: often chains that started with one set of suppliers and added more as they grew, without a clear strategy. Percy helps make that supply base leaner and better defined.

No. Savings figures are estimates based on your data and wholesalers’ prices at the time of the analysis. Actual savings depend on the products you choose, delivery terms and future price changes.

Yes. Percy already works with enterprise groups, usually on nominated lines because of the commercial complexity of those relationships. For very large, complex or multinational groups, where contract terms make new supplier introductions unlikely beyond nominated or niche lines, Percy can instead be licensed as an analytics tool for your own procurement team, on a licence plus success fee basis. We talk this through on the discovery call.